As external co-examiner, you are responsible for ensuring:

• That the requirements for the degree programmes’ examinations, including the written assignments, are in accordance with the objectives specified in ministerial orders and academic regulations;
• That the examinations are conducted in compliance with current rules; and
• That the students receive a uniform and fair treatment and that their achievements are assessed in a reliable manner pursuant to the rules on marking and any other applicable rules.

In accordance with the requirements issued by the Agency for the Modernisation of Public Administration that all on-site exams and oral exams must be digitised as of 1 January 2014, Aarhus BSS has decided to use the WISEflow system. As co-examiner, you must log on to WISEflow to access the students' exam papers and report the marks.

Read more about WISEflow and how get access to the system here.

Phase 2 of the controlled reopening of Danish society makes it possible to arrange oral exams on site. The director of studies at the school will inform co-examiners about the decisions directly.

Background
Aarhus University is now embarking on phase 2 of the controlled reopening of Danish society. In this phase, the universities are to some extent allowed to conduct teaching and exams which require physical attendance. As part of phase 2, each university has been allocated a quota specifying the maximum number of students and academic staff members allowed at the university at the same time. For Aarhus BSS, this means that the following number of students and employees are allowed on campus at the same time: 133 students, 71 lecturers/examiners/co-examiners, 20 technical-administrative employees.

In April, the faculty management team at Aarhus BSS decided to prioritise on-site oral exams when these became a possibility.

The boards of studies can make decisions on whether or not to convert exams.
Co-examiners will get information about the decisions directly from the director of studies at the school.

The senior management team previously decided that students should be notified of any reconversion from online into on-site exams at least three weeks in advance. However, the senior management team has since then specified that it is up to the board of studies whether or not to maintain the three-week notification in connection with the conversion from online into on-site exams. This means that some online exams have been converted into on-site exams with effect from 18 May 2020. The director of studies will inform Co-examiners about.

At Aarhus BSS, we will administer the on-site exams in accordance with the health authorities’ guidelines. Universities Denmark is also expected to agree on a set of guidelines that will apply to phase 2 of the reopening. These guidelines will be published on the AU website as soon they are ready.

How to get more information?
Aarhus BSS Studies Administration is preparing an updated exam schedule, which will be published on the school’s study portals as soon as possible. The students will receive information via their AU email and on BlackBoard. Here they are encouraged to check their study portals regularly to find out which exams are on-site and which are online.
Co-examiners will get information from the director of studies about which exams are on-site and which are online.

Practical information will follow
We are also working on gathering all the practical information related to the on-site exams i.e. access, guidelines on the premises, available protective equipment, relevant contact information, etc.
Further info about this will follow from the director of studies.

Here you find guides for study supporters, internal examiners (lecturers), external co-examiners and students on how to conduct oral exams using the video meeting platform Zoom.

• Guides for oral exams via Zoom
• For technical support, please contact Aarhus BSS IT Support on: bss.it@au.dk or tel.: 87150933

More about converting exams to digital formats

• Handling systems breakdowns at Aarhus BSS
• Informations for employees at AU about converting exams to digital formats

Any travel expenses incurred in connection with being a co-examiner can be refunded.

The scope of the travel expenses is subject to the rules applying to government institutions. This means, among other things, that all transport to and from exams at the department must be made in such a way that it results in the lowest possible travel expenses.
If you have any questions regarding travel expenses or would like further information on the guidelines for reimbursement, please contact the study supporters at the department.

Use the form below to submit information about travel expenses. Before you submit the form, remember to consult the department guidelines for reimbursement. Please fill in all the fields and sign the document before submitting it.

• Travel expenses form - please attach a copy of tickets etc. when submitting the form.

If you are using your own car, be sure to submit your own car's registration number in the travel expenses form.

The links below allows you to search for the building and location where your exam is taking place and find information on parking conditions at the location.

• Link to Building Map of Aarhus University
• Get an overview of the public parking spaces in the University Park and at Fuglesangs Allé

If you need a parking space for a whole day in connection with exams, please contact your administrative contact person. They will create a guest parking permit for your car.

When you visit Aarhus BSS, we encourage you to download our evacuation app AU Evacuate.

AU Evacuate covers Aarhus BSS in Aarhus and Herning.  

The evacuation app is a supplement to AU’s existing emergency response concept. The app sends out emergency alerts in critical situations where specific buildings need to be evacuated or where other critical circumstances require that a message must reach everyone in a specific area as fast as possible. The app will also be used in evacuation drills.

We therefore encourage everyone who frequently visits these buildings to download the app from App Store or Google Play.

• You can read more about the app here
• If you have trouble installing the app, you can get help at Aarhus BSS IT