As external co-examiner, you are responsible for ensuring:

• That the requirements for the degree programmes’ examinations, including the written assignments, are in accordance with the objectives specified in ministerial orders and academic regulations;
• That the examinations are conducted in compliance with current rules; and
• That the students receive a uniform and fair treatment and that their achievements are assessed in a reliable manner pursuant to the rules on marking and any other applicable rules.

As of this semester (autumn 2024), students are allowed to use generative artificial intelligence (GAI) in all exams at AU unless it is explicitly stated in the academic regulations or course description that they may not. 

What you need to know when you mark exam papers:

• The university’s rules about academic cheating and plagiarism also apply to papers and assignments where students use GAI. See AU’s rules on exam cheating
  If students use GAI-generated content (text, images, etc.) in their exam paper, they must reference it as they would any other source. 
• If students use GAI when writing their exam paper, they must complete and submit a declaration as an attachment when they submit their exam – in which they describe how they have used GAI. This declaration and description will not be part of the students’ grade unless they refer to their use of GAI in the methodology section of their paper. Students will not be required to submit a declaration if they use GAI during on-site exams where GAI is allowed.

Read more about the new rules here. 

All on-site exams and oral exams are digitised, and Aarhus University uses the WISEflow system. As co-examiner, you must log on to WISEflow to access the students' exam papers and report the marks. Please note that all marks at oral exams must be entered on the day of the exam.

Read more about WISEflow and how to access the system (Danish version)

Here you find guides for study supporters, internal examiners (lecturers), external co-examiners and students on how to conduct oral exams using the video meeting platform Zoom.

• Guides for oral exams via Zoom
• For technical support, please contact Aarhus BSS IT Support on: bss.it@au.dk or tel.: 87150933

• Handling systems breakdowns at Aarhus BSS

Public transportation is recommended unless driving your own car is the most cost-effective.

Expenses related to driving your own car will be refunded according to the Ministry of Finance’s circular regarding business travel. Please note that all transport to and from exams at the department must be made in such a way that it results in the lowest possible travel expenses.

First-class tickets and airplane tickets will not be refunded.

The use of taxis must be confined to short trips and only in situations where it is not suitable to use public transportation, i.e. if you have problems getting to your point of destination on time.

Requests for reimbursement of meals will only be met in special cases and only by prior agreement with the department.

Only in exceptional cases, and subject to prior agreement with the department, it will be possible to get reimbursement for travelling to an exam if you live abroad. 

Please contact the relevant study secretary before making travel plans if you have questions regarding travel reimbursement.

How to apply for reimbursement
Please use the form below to submit information about your travel expenses. It is important that you fill in all fields of the form and that you sign it before sending it to the department.
If you are using your own car, make sure to state the registration number in the travel expenses form.

• Reimbursement of travel expenses - please attach a copy of tickets etc. when submitting the form.

As a rule, the department does not offer hotel accommodation in connection with exams. Only in certain cases and only by pre-approved agreement with the department, the study secretary can book accommodation for external co-examiners. Please contact the study secretary if you have any questions.

Payment for your examination comes to your NemKonto – all we need is your civil registration number (CPR).   

HD (Graduate Diploma):

Bachelor:

Master:

MBA and Executive Master: